Add an Email Signature in Outlook

Overview

An email signature is a block of text, images, and links that appears at the bottom of an email. Signatures can be customized and often contain the sender's name and contact information.

 

Steps

Outlook App for Windows  

Create a New Signature: 
  1. Under the Home tab, select New Email. 
  2. In the new email window, under the Message tab, select Signature, then select Signatures. 
  3. Click New.
  4. Type a name for the signature and click OK.
  5. Under Edit signature, type your signature and use the formatting options to change its appearance.
  6. Click OK when you are done.
Add a Signature to an Email: 
  1. Under the Home tab, select New Email.
  2. In the new email window, select Signature, then select the name of the signature you want to insert.

 

Outlook App for MacOS 

Create a New Signature: 
  1. Click New Message.
  2. Click Signature, then click Manage signatures.
  3. Click the + button.
  4. Enter the name of the signature.
  5. In the right text box, type your signature and use the formatting options to change its appearance.
  6. Close the window when you are done.
Add a Signature to an Email: 
  1. Click New Message.
  2. Click Signatures, then select the name of the signature you want to insert.

 

Outlook.com 

Create a New Signature: 
  1. Go to https://outlook.office.com and sign in to your email account.
  2. Click the gear symbol in the top right.
  3. Click View all Outlook settings.
  4. Under Mail > Compose and reply, click New signature.
  5. Add a name and text for the signature and use the formatting options to change its appearance.
  6. Click Save when you are done.
Add a Signature to an Email: 
  1. Go to https://outlook.office.com and sign in to your email account.
  2. Click New message.
  3. Click the three horizontal dots … above the new email.
  4. Click Insert signature and then click the name of the signature you want to insert.
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