Set Up Automatic Replies in Outlook

Overview

The Automatic Replies or the Out of Office (OOO) feature tells people who send you an email when you're not available to respond to their messages. Anyone who sends you an email while you have Automatic Replies turned on will receive a response with your customized message.

 

Steps

Outlook App for Windows 

  1. Click File. 
  2. Click Automatic Replies. 
  3. Select Send automatic replies. 
  4. If you want, select Only send during this time range and choose the Start and End time.
  5. Input your message, then click OK. 

Outlook App for macOS 

  1. Click on Tools in the menu bar at the top of the screen
  2. Click Automatic Replies.
  3. Select Send automatic replies for account "[your email account]".
  4. If you want, select Send replies only during this time period and choose the Start and End time.
  5. Input your message, then click OK. 

Outlook Web App 

  1. Visit https://outlook.office.com. 
  2. Click on the Settings (gear) icon in the upper right corner. 
  3. Click View all Outlook settings. 
  4. If you want, select Send replies only during a time period, and choose the Start and End time.
  5. Select Mail, then Automatic replies. 
  6. Turn on automatic replies. 
  7. Input your message, then click Save. 

 

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